Formal invitation wording for a ceremony, conference or opening
A formal invitation represents your organisation before the guest arrives. Here is wording you can use, and what to check before sending.
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What a formal invitation includes
- The inviting organisation, by its official name.
- The occasion: a ceremony, conference, opening or award.
- The patron, if there is one, with the correct title.
- The day, date and time, and arrival time if it differs.
- The venue with a map link, and parking if needed.
- How to confirm attendance, and by when.
- That the invitation is personal, and entry is by invitation pass if that applies.
Ready-made wording
[Organisation] requests the pleasure of your company at [Event name] on [Day], [Date] at [Time] at [Venue], [City] Please confirm by [Date] using your invitation link This invitation is personal
Under the patronage of [Patron's title and name] [Organisation] requests the pleasure of your company at [Event name] [Day], [Date] at [Time] [Venue], [City] Please arrive [Time] early and show your entry pass
[Organisation] is pleased to invite you to [Conference name] [Dates], [Venue] Register from your invitation link to receive your personal entry pass and the programme
Before sending
- Check titles and names with whoever signs off; a mistake there can't be fixed by a follow-up message.
- Send each guest their own invitation by name, since the entry pass is personal.
- Decide who scans at each gate, and test scanning before the day.
- Send a reminder before the event with the location and arrival time.